By – Laws of the OHIO STATE SKEET ASSOCIATION
The Association will affiliate with and maintain membership with the National Skeet Shooting Association
The membership of this Association shall be unlimited but restricted to residents of the State of Ohio upon application to the Treasurer of the Association and payment of dues. Dues of the Association shall be in such amount as the Board of Directors may from time to time direct.
Any person applying for membership in this Association thereby agrees to be bound by the Constitution, By-Laws and Rules and Regulations of this Association and of the National Skeet Shooting Association.
A President, Vice-President, Recording Secretary, and Treasurer shall be elected by popular vote of the members of the Association present at the Annual Membership Meeting held during the Associations annual Championships, and shall serve a term that coincides with the N.S.S.A. skeet year.
The governing body of this Association shall be the Board of Directors.
A majority of the Board of Directors must be present at any meeting to constitute a quorum of the Board of Director.
The duties of the Board of Directors shall be to carry out the purposes of the Association in accordance with its By-Laws. The Board shall meet from time to time, upon at least five (5) days written advance notice. as it may deem necessary. The Recording Secretary shall call special meetings by the order of the President or upon written request of three (3) members of the Board. The Board my prescribe rules for its own regulation, for its government of the Association and shall define the duties and powers of its committees, which committees it may appoint at such time and in such manner as the Board may deem necessary.
Note: The Board may exercise any of the powers or take any action under the Constitution or the By-Laws adopted in accordance therewith, with the consent of the majority of the Directors, which consent may be expressed at a meeting of the Board or without a meeting by a vote or resolution or by an instrument or separate instruments in writing signed by a majority of the Directors.
The Board of Directors shall consist of and be composed as follows: President, Vice-President, Recording Secretary, Treasurer, immediate Past President, 4 Zone Directors, National Skeet Shooting Association Directors representing the State of Ohio, and up to (3) Members-at-Large may also be included at the option of the current OSSA Board.
Each member of the Board of Directors shall be annually elected at the regular annual meeting of the membership of the association for a term of one year with the following exception. Upon election of the new President at the annual meeting of the membership, the retiring President becomes the immediate Past President. The NSSA Directors representing Ohio are elected in accordance with NSSA rules. The optional Members-at-Large, may be elected by the newly elected Board of Directors at any meeting. The Board of Directors may add Members-at-Large as they determine necessary until maximum of 3 have been elected. Members-at-Large shall serve only during the tenure of the OSSA Board electing them.
Chief Referee for OSSA shall be appointed by the OSSA President.
Lorain, Cuyahoga, Lake, Geauga, Ashtabula, Medina, Summit, Portage, Trumbull, Mahoning, Ashland, Richland, Wayne, Stark, Columbiana, Knox, Holmes, Coshocton, Tuscarawas, Harrison, Carroll, Jefferson
SE, Zone 2
Union, Delaware, Licking,Muskingum, Guernsey, Belmont, Franklin, Pickaway, Fairfield, Perry, Morgan, Noble, Monroe, Hocking, Ross, Vinton, Athens, Washington, Pike, Jackson, Meigs, Scioto, Gallia, Lawrence.
SW. Zone 3
Darke, Miami, Champaign, Preble, Montgomery, Clark, Greene, Madison, Fayette, Butler, Warren, Clinton, Highland, Hamilton, Clermont, Brown, Adams.
NW, Zone 4
Williams, Fulton, Lucas, Defiance, Henry, Wood, Sandusky, Erie, Paulding, Putnam, Hancock, Seneca,Huron, Van Wert, Allen, Wyandot, Crawford, Mercer, Auglaize, Hardin, Marion, Morrow, Shelby, Logan,
If the office of the President becomes vacant for any reason, the Vice President shall assume the office of President, if the office of Vice-President, Recording Secretary, or Treasurer becomes vacant for any reason, the Board of Directors shall elect a successor by majority vote of the entire Board, who shall hold office for the unexpired term.
A vacancy of a Zone Director shall be filled by a majority vote of the entire Board. The new Zone Director shall be filled by a person residing within that Zone.
It shall be the duty of the officer presiding at any regularly called meeting of the Board of Directors to appoint such committees as may be required by the Board of Directors from time to time to carry on the business of this Association.
Meeting of the Membership
The annual meeting of the members of the Association shall be held at and during the Annual State Championship Shoot. The exact date, time and place of such meeting shall be fixed by the Board of Directors in advance, and shall be printed in the program of the Annual State Championship Shoot and sent to each currently active member of the Association.
Special meetings of the membership may be called by the President or Secretary, or upon written request of any three (3) Directors, or any fifteen (15) members, and shall be held after five (5) days written notice to each member of the Association.
Any business of the Association may be transacted at a regular or special membership meeting of the Association. A majority vote of the members attending may act upon proposals presented at the meeting.
No proxy authorization shall be allowed at any meeting of the membership.
Duties of Officers
It shall be the duty of the President to preside at meetings of the Board and of the Membership, to call special meetings of the Board at his/her discretion, and he/she shall call such special meetings whenever requested by any three (3) Board members. The President shall discharge such other duties as are or may be imposed upon him/her by the By-Laws of the Association.
It shall be the duty of the Vice-President to discharge all the duties of and exercise all the powers of the President in his absence or inability to serve.
It shall be the duty of the Recording Secretary to attend all meetings of the Board of Directors and to keep the minutes of the proceedings, keep files on OSSA business and secure files from previous administrations, maintain records of interest to the organization and the game of Skeet shooting, handle correspondence to and from the OSSA Board, and make notification to all Board Members of all OSSA meetings; to write to the National Skeet Shooting Association requesting registered open or tournament shoot dates for the clubs and return in writing to the club permission or rejection of such dates.
It shall be the duty of the Treasurer to collect the Association membership dues and other revenues due the Association from every source and to deposit such receipts in the name of the Association in a banking institution approved by the Board of Directors; to report thereon at each regular meeting of the Board; to pay all bills for which appropriations have been made or which have been approved by the Board; to make a full activity report of the Associations fiscal year, at the Annual Meeting of the Association; to maintain an updated mailing list of all OSSA members (annual & life) & make this mailing list available to member clubs. NOTE: There will be a signature card made available to either the President or Vice-President in order to pay bills or otherwise maintain the Associations business if the Treasurer is unable to complete his/her duties.
Dues and Financial Activities
The membership dues of this Association shall be established from time to time by the Board of Directors. Memberships shall include Annual, Life, Junior, or other types as approved by the Board of Directors.
The financial fiscal year of this Association will coincide with the National Skeet Shooting Association, but may be changed from time to time by approval of a majority of the Board of Directors.
Expulsion or Resignation
Any member may be expelled from the Association for good and sufficient cause by a vote of two/thirds (2/3) of the entire Board of Directors.
A member having been expelled by the Board of Directors may be reinstated by a two-thirds vote of the entire Board of
Upon expulsion or resignation from the Association, that former member will be automatically dropped from any tournament then in progress and will be barred from any scheduled matches until such time as that member shall be fully reinstated to membership in the Association.
Annual State Championship Shoot
The location of the Annual State Championship Shoot shall be delegated to the club chosen by the Board of Directors as soon as practicable after the Annual Membership Meeting.
A Program Committee appointed by the President shall, in cooperation with the Host Club, be in complete charge of the Shoot, subject, however to the approval of the Board of Directors as to the committees plans and program. The events, trophies, brassards, special awards, and entry fees will be selected and established by this committee which shall meet no later than ten (10) weeks prior to the shoot each year for the purpose of this selection. Trophies must be on hand at the Host Club and signed for and accepted by them at least three (3) days prior to the opening date of the Annual State Championship Shoot.
A participant in the Annual State Championship Shoot must be a bona fide resident of the State of Ohio for a period of not less than three (3) months before being eligible to compete for State Championship honors or awards.
The cashier selected for the Annual State Championship Shoot shall be a recognized, qualified shoot cashier. All referees must be currently certified by the National Skeet Shooting Association.
The chief referee, the field referees and the cashier shall all be paid out of shoot proceeds. Exception: Based on the ability of host clubs to provide these services, as defined in the OSSA State Shoot Agreement with the Host Club.
No trophy shall be emblematic of a State Championship unless said trophy has been authorized and sanctioned by the Ohio State Skeet Association.
The Association officers are authorized to select a date for the Annual State Championship Shoot least likely to conflict with major out-of-state shoot and to coincide with dates for nearby state championship shoots, if possible.
To be eligible for the Ohio State Skeet Association Championship events, bona fide Ohio competitors must qualify for Classification in the same manner as required for the National Skeet Shooting Association Championships. Since this may change from year to year, reference is made to National Skeet Shooting Association Classification rules in force at the time of the Annual State Championship Shoot is held.
A Classification Committee shall be appointed by the President who shall be responsible for the Classification of all competitors entering the Annual State Championship Shoot.
The Host Club awarded the Annual State Championship Shoot shall cover the Ohio State Skeet Association by a rider in the Club’s existing Public Liability and Property Damage policy acceptable to the OSSA in an amount acceptable to the Board of Directors for which the OSSA agrees to pay a reasonable fee based on current insurance rates. Said rider or policy shall be delivered to the OSSA Recording Secretary at least 30 days before the opening date of the Annual State Championship Shoot. In the event the Host Club does not supply the Association with the above requested policies for coverage in an acceptable amount by the time stated above, the Association will procure the necessary insurance at rates available and invoice the Host Club.
All proposed alterations, additions or amendments to the Constitution shall be submitted in writing at the Annual Membership Meeting. A two-thirds (2/3) approving vote of the membership present shall be required to adopt the alteration, addition or amendment.
The By-Laws of the Association may be amended by a two-thirds (2/3) approving vote of the full membership of the Board of Directors. Notification of proposed changes must be made in writing to all Board members. Voting by Board members on proposed changes in By-Laws will be made by mail ballot, or a Regular meeting of the Board of Directors.
Robert’s Rules of Order will govern all proceedings at meetings of this Association unless otherwise provided for in the Constitution and By-Laws.
Registered Open or Tournament Shoots
Any skeet club or clubs may individually or collectively manage and operate an open registered tournament for resident and/ or non-resident shooters, provided that said tournament has been sanctioned by the Ohio State Skeet Association.
No club shall schedule a registered shoot (other than a Registered Club Shoot in which only members of the club participate), until notice and approval of the date of holding same shall have been obtained from the Association. Application for Registered Open or Tournament shoots shall be made to the Recording Secretary at least 30 days before date of shoot.
The Association shall sanction open shoots or tournaments only if conducted under the rules of the National Skeet Shooting Association and the Ohio State Skeet Association.
Resident shooters who participate in open registered tournaments sanctioned by the OSSA but are not paid up members of the OSSA may have their targets disqualified by a simple majority of the Board of Directors of the OSSA. Any future registered targets shot in Ohio may also be disqualified.